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Lead schools are responsible for employing RTLB within the staffing entitlement.

RTLB staffing entitlement

The RTLB funding and service agreement specifies the number of full-time staffing positions (cluster manager and RTLB).

The factors that determine the staffing entitlement are:

  • cluster kura/school roll numbers
  • cluster kura/school deciles
  • the number of Māori students in the cluster
  • the number of Pacific students in the cluster
  • the distances between cluster kura/schools.
Leadership payments

The provision of "leadership payments" was negotiated as part of the Collective Agreements leading up to the RTLB transformation in 2012. The RTLB Funding Agreement specifies the number of RTLB leadership payments available to the lead kura/school board to allocate to the cluster manager or any RTLB with designated responsibility for providing leadership. 

Banked staffing

RTLB staffing cannot be banked as part of the lead school’s banked staffing process.

The RTLB staffing entitlement cannot be included in the lead school’s banked staffing because RTLB are attached teachers and not part of a lead school’s total regular staffing entitlement. Consequently RTLB are not included in the staffing that is eligible to be reimbursed if under-used.

Managing un-used RTLB staffing entitlement

The RTLB resource has been appropriated for the specific purpose of employing RTLB teachers. Not all RTLB positions are filled all of the time however. This can be due to a variety of reasons including:

  • the time taken during the recruitment process
  • a lack of suitably qualified staff applying for positions
  • staff taking Leave Without Pay (LWOP).

These situations can result in clusters under using their RTLB staffing entitlement.

There are two ways in which you can manage your RTLB staffing to get the most out of your entitlement.

  • Like your non-RTLB banking staffing, you can overuse your RTLB staffing entitlement to balance any underuse that you have accrued during the year. This is with the proviso that at the end of the year your RTLB banking staffing usage does not exceed your entitlement.
  • In cases where you cannot appoint an RTLB teacher you can use your RTLB staffing entitlement to employ non-RTLB teachers. These teachers should be undertaking work that benefits the RTLB service and consequently the schools and children and young people within the cluster.

RTLB un-used staffing cannot be used to employ staff other than teachers. Positions must be fixed term, long term relievers (LTR) from .2 to full time. 

Employees must hold a "Provisional", "Subject to Confirmation", or "Full" Practising Certificate. 

Employing teachers who are qualified RTLB or who are working as an RTLB ie they have a caseload

Teachers who have attained the Postgraduate Diploma in Specialist Teaching (Learning and Behaviour) are coded as S23. These teachers will receive the management unit and the Special Duties Allowance (SDA). Staffing use will be charged against the lead school’s RTLB staffing entitlement.

Employing teachers who are not RTLB but are supporting the work of RTLB

Teachers who are not working as an RTLB have not attained the Postgraduate Diploma in Specialist Teaching (Learning and Behaviour) are coded as S12. Staffing use will be charged against the lead school’s staffing entitlement. The lead school contacts Ministry of Education Resourcing requesting the staffing use be charged against the lead school’s RTLB entitlement. These teachers will not receive the management unit and Special Duties Allowance (SDA).

Guiding Principles

Key principles to guide you when considering employing non-RTLB teachers utilising un-used RTLB staffing entitlement are:

  1. The Lead School Board of Trustees through the Lead School Principal and Cluster Manager has a responsibility to:
    • manage the RTLB workforce so that students, teachers and cluster schools receive a quality service that meets their needs
    • employ RTLB who are able to provide an effective service for all students, in all school/kura settings
    • manage resourcing in a transparent and needs-based manner.
  2. The cluster’s schools and students must benefit either directly or indirectly from the employment of staff.
  3. The RTLB cluster’s capacity to provide a service to schools within the cluster is enhanced.

Below are examples of some of the roles of teachers employed using un-used RTLB staffing.

  • Organising or facilitating Professional Learning and Development (PLD) opportunities for RTLB and cluster schools’ staff in, for example, Restorative Practice (RP); supporting students with dyslexia; Autistic Spectrum Disorders (ASD).
  • Providing 1-to-1 counselling or completing psychological assessments of students. These teachers would hold appropriate qualifications over and above their teachers’ practising certificate.
  • Facilitating mentoring programmes for individual students on an RTLB caseload.
  • Supporting schools identify Year 10 students who may benefit from Special Assessment Conditions (SAC) for NCEA in Year 11. 
  • Completing assessments to contribute towards Gateway Assessment Education profiles.
  • Supporting RTLB with aspects of the RTLB practice sequence, for example, completing observations and assessments. 
  • Organising or facilitating specialist programmes that support students to re-engage with their learning, for example, SPEC.
  • Providing lead school principal release to enable them to engage with RTLB related activities, for example, accompanying cluster managers to principal network meetings, undertaking appraisals.
  • Inputting data into the cluster’s database.
  • Completing a stock take or cataloguing cluster resources.
Sick leave reliever funding

Where an RTLB is absent, on paid sick leave, due to his or her own illness for at least one school week, and a suitably qualified (RTLB) reliever is employed to cover the absence, additional relief teacher funding (ARTF) reimbursement may be paid to the employing board. Reimbursement can be claimed from the first day of the RTLB’s sick leave; the eight-day rule does not apply.

The ARTF policy applies in the case of RTLB absent for their own illness, not for leave granted to care for dependents or for board granted discretionary leave. 

Relieving RTLB teachers must be coded as S23 against the school’s bulk grant in order for the:

  1. RTLB to receive the allowances associated with the RTLB position (APURT and SDA)
  2. lead school to claim ARTF.

Coding can be done on a NOVO1t. 

Ministry reimbursement for sick leave is not available for additional RTLB who are employed from cluster operational funding. 

Additional relief teacher funding 
Guidance that informs schools of additional relief teacher funding, the eligibility criteria for the funding, and how to apply

The Ministry manages a central funding pool to provide additional relief teacher funding in certain situations.


ACC covers 80% of an RTLB’s salary when they are absent due to an accident. Ministry Resourcing will reimburse schools the 20% shortfall in cash. 

To claim the 20% ACC, lead schools should submit an RT2 form with relative documents (outlined on the form) and a covering letter advising the RTLB reliever(s) they have employed to cover the ACC leave.

Note: Disregard the statement on the RT2 form which states the following. 

  • ACC Claims: For an injured employee, boards receive directly, via the Education Service Payroll, the Earnings Related Compensation (ERC) from ACC. No claim for additional relief teacher funding is necessary.

Lead schools can charge RTLB relievers to bulk grant. This will give lead schools the flexibility to use the cash reimbursement directly for the reliever brought in to cover for RTLB who is absent due to an accident.

Accident Compensation Corporation (ACC) claims
How to administer ACC funding

Forms for resourcing
Find all resourcing forms on this page such as staffing forms, funding, roll returns

Classroom Release

As RTLB do not have a “classroom”, Classroom Release Time (CRT) is not a relevant provision of the Primary Teachers’ Collective Agreement for this group of employees.


Content last updated: March 2018